Recruitment & Onboarding
Streamline the hiring process from job posting to candidate selection and automate employee onboarding workflows.
Attracting and Integrating the Best Talent for Your Institution
The quality of your faculty and staff is the single most important factor in delivering a high-quality education. The Recruitment & Onboarding module, part of our comprehensive Human Resource Management System (HRMS), is designed to help you attract, select, and seamlessly integrate the best talent into your institution.
This module digitizes and automates the entire hiring process, from creating a job requisition to making an offer and onboarding the new employee, ensuring a professional, efficient, and positive experience for both candidates and your HR team.
Key Features for an Efficient Hiring Cycle
- Job Requisition and Approval: Department heads can create job requisitions that go through a predefined digital approval workflow before a vacancy is published.
- Career Page Integration: Automatically post approved job openings to a dedicated career page on your institution's website, allowing candidates to view and apply for positions online.
- Applicant Tracking System (ATS): All applications are collected in a centralized ATS. HR managers can easily screen resumes, filter candidates based on qualifications, and track their progress through the various stages of the hiring process (e.g., screened, shortlisted, interview scheduled, rejected).
- Interview Scheduling and Management: Schedule interviews, assign interview panels, and send automated notifications to both candidates and interviewers. Collect and store interview feedback digitally for easy comparison.
- Offer Letter Generation: Once a candidate is selected, generate and send customized offer letters directly from the system. Track the acceptance status and manage negotiations.
- Automated Onboarding: Once an offer is accepted, the system initiates a structured onboarding process. New hires are prompted to complete their paperwork online, and tasks are automatically assigned to relevant departments (e.g., IT for laptop setup, Admin for ID card). This ensures a smooth and welcoming first-day experience.
- Analytics and Reporting: Track key recruitment metrics like time-to-hire, cost-per-hire, and source effectiveness to optimize your recruitment strategy.
Why Streamline Your Recruitment?
- Improved Candidate Experience: A smooth, professional, and communicative hiring process leaves a positive impression on all applicants, even those not selected, enhancing your employer brand.
- Increased HR Productivity: Automating manual tasks frees up your HR team from administrative burdens, allowing them to focus on strategic talent acquisition and building relationships with candidates.
- Better Hiring Decisions: A structured process with digital feedback and easy candidate comparison helps you make more objective, data-driven hiring decisions.
- Faster Onboarding: A streamlined onboarding process helps new employees become productive more quickly and feel welcomed and integrated into the institution's culture from day one.
- Compliance: Ensures that your hiring process is consistent and well-documented, helping you adhere to labor laws and fair hiring practices.
The Recruitment & Onboarding module provides the tools you need to build a high-performing team, which is the foundation of your institution's success.